PUBLIC VEHICLE RENTAL AGREEMENT
Revision date: 30.03.2026
City of Odesa
Individual Entrepreneur Andrii Mykolaiovych Zilinskyi, acting on the basis of a state registration record made in accordance with the procedure established by law (hereinafter referred to as the Lessor, trade name – PPLCAR), on the one part, and any legally capable individual – a citizen of Ukraine or a foreign citizen – who joins this Agreement by performing the actions stipulated herein (hereinafter referred to as the Lessee), on the other part, jointly hereinafter referred to as the Parties, have entered into this vehicle rental agreement, which is an adhesion contract in accordance with Article 634 of the Civil Code of Ukraine (hereinafter referred to as the Agreement), as follows:**
1. SUBJECT OF THE AGREEMENT
1.1 Under this Agreement, the Lessor undertakes to provide the Lessee, for a fee, with a passenger car for temporary use (hereinafter referred to as the Car, Vehicle, Transport Vehicle), and the Lessee undertakes to accept the Car for use, comply with the terms of this Agreement, and timely pay the rental fee and other payments stipulated by this Agreement.
1.2 The specific make, model, state registration number, VIN, year of manufacture, colour, configuration, existing damage, actual mileage, fuel level, rental period, rate, deposit amount, mileage limit, and other essential terms shall be defined in the Document of Individual Rental Terms and Vehicle Handover (hereinafter referred to as the Handover Document), generated in the electronic system RentSyst.
Appendix No. 1 “List of Damage Costs and Additional Charges”, posted on the Lessor’s Website, is an integral part of this Agreement.
The Handover Document is an integral part of this Agreement.
The fact of handover of the Car is confirmed by signing the Handover Document and may also be confirmed by photo and/or video recording and data from the RentSyst system.
The fact of return of the Car is confirmed by the Electronic Recording of Vehicle Return in the RentSyst system, which includes vehicle inspection, checklist, and photo and/or video recording.
In the event of damage, shortage of fuel, contamination, excess mileage, or other grounds for additional charges, a Document on Damage and Additional Charges and/or an Invoice for Payment shall be issued.
Electronic documents, RentSyst system data, and photo and video materials are integral parts of this Agreement.
Electronic Recording of Vehicle Return in the RentSyst system means a set of electronic actions confirming the return of the vehicle, including inspection, checklist, photo and/or video recording, as well as other electronic records.
1.3 This Agreement is an adhesion contract within the meaning of Article 634 of the Civil Code of Ukraine and is addressed to an indefinite circle of individuals – citizens of Ukraine and foreign citizens – wishing to obtain the Car rental service from the Lessor.
1.4 The text of the Agreement is published and available for ознакомлення on the Lessor’s website pplcar.com.ua (hereinafter referred to as the Lessor’s Website) and/or at the place where the services are provided (office / car pick-up point).
1.5 The terms of this Agreement are identical for all Lessees and may not be changed at the initiative of a specific Lessee.
The individual terms of a particular rental are determined in the Handover Document and may also be additionally recorded in the Document on Damage and Additional Charges, the Invoice for Payment, the Parties’ electronic messages, and photo and video materials.
1.6 The Lessee confirms that the Car is provided for temporary use without transfer of ownership, and no terms of this Agreement shall be interpreted as alienation, sale, or other transfer of ownership of the Car from the Lessor to the Lessee.
1.7 The Lessee warrants that he/she and/or the additional drivers specified in the Handover Document hold a valid national driving licence of the appropriate category, have sufficient driving experience, and meet the minimum age established by this Agreement. In the case of foreign citizens, an international driving permit shall also be provided where required.
1.8 In the event that an English-language version of this Agreement exists, in case of any discrepancies or differences in interpretation between the Ukrainian and English texts, the Ukrainian text of the Agreement shall prevail.
1.9 This Agreement applies both to Lessees who are citizens of Ukraine and to foreign citizens.
2. PROCEDURE FOR CONCLUSION OF AND ACCESSION TO THE AGREEMENT
2.1 Publication of the text of this Agreement on the Lessor’s Website and/or at the place where the services are provided constitutes a public offer of the Lessor to an indefinite circle of persons to conclude a vehicle rental agreement on the terms defined herein.
2.2 Unconditional acceptance of the terms of this Agreement and accession of the Lessee thereto shall be deemed to occur by the Lessee performing one or more of the following actions:
2.2.1 signing the Document of Individual Rental Terms and Vehicle Handover;
2.2.2 signing an individual rental agreement / rental order (if a separate form is used);
2.2.3 making payment (in full or in part) for the Car rental services to the Lessor’s account or cash desk;
2.2.4 providing bank card details for blocking the deposit (pre-authorization) and confirming such transaction;
2.2.5 actual receipt of the Car for use;
2.2.6 confirming receipt of the Car or signing documents in the RentSyst system or by any other electronic means allowing the Lessee’s expression of intent to be established.
2.3 From the moment any of the actions specified in Clause 2.2 of this Agreement is performed, it shall be deemed that the Lessee:
2.4 The Lessor has the right to amend this Agreement unilaterally. The updated version of the Agreement shall be published on the Lessor’s Website with the update date indicated. For already active rentals, the version of the Agreement effective at the time the respective Agreement was concluded (accepted) by the Lessee shall apply, unless otherwise additionally agreed by the Parties.
2.5 By signing the Handover Document and/or by actual receipt of the Car, the Lessee confirms that:
2.6 All individual arrangements between the Parties regarding a specific Car rental (discounts, special conditions, changed deposit terms, additional drivers, special conditions for a foreign Lessee, etc.) shall be subject to mandatory recording in the Handover Document, the Document on Damage and Additional Charges, the Invoice for Payment, or another written or electronic document.
Oral arrangements not reflected in the relevant documents shall have no legal force.
3. RIGHTS AND OBLIGATIONS OF THE PARTIES
3.1 Rights and Obligations of the Lessor (PPLCAR)
3.1.1 The Lessor warrants that it has ownership or other lawful right of possession and disposal of the Car and has the authority to rent it out.
3.1.2 The Lessor shall deliver to the Lessee a technically sound Car, the condition of which is confirmed by the Handover Document and may also be additionally confirmed by photo and/or video recording and data from the RentSyst system.
3.1.3 The Lessor has the right to monitor the technical condition of the Car, including remotely via GPS monitoring carried out for the purpose of safety and protection of property.
3.1.4 The Lessor has the right to demand the immediate return of the Car in the event that the Lessee violates the terms of this Agreement, traffic rules, or uses the Vehicle for an improper purpose.
3.1.5 The Lessor has the right to take measures to recover the Car if:
3.1.6 The Lessor has the right to refuse extension of the rental period without giving reasons.
3.1.7 All losses arising from the Lessee’s acts or omissions shall be compensated by the Lessee in full.
3.2 Rights and Obligations of the Lessee
3.2.1 Prior to signing the Handover Document, the Lessee shall carefully inspect the Car, check its external appearance, technical condition, configuration, mileage readings, and fuel level.
All detected damages or defects must be recorded in the Handover Document or confirmed by photo and/or video recording.
3.2.2 The Lessee shall return the Car:
3.2.3 It is prohibited to use the Car for:
3.2.4 It is permitted to transfer driving to third parties only if such persons are specified in the Handover Document.
3.2.5 The Lessee is liable for the actions of all drivers included in the Handover Document.
3.2.6 The Lessee shall immediately notify the Lessor of:
3.2.7 It is prohibited to carry out any repair works without the Lessor’s consent.
3.2.8 The Lessee shall ensure technical inspection of the Car at least once every 30 days (for long-term rentals).
3.2.9 In the event of early return of the Car, the Lessee shall notify the Lessor 24 hours in advance.
3.2.10 The Lessee shall reimburse the costs of:
3.2.11 Special obligations for foreigners (foreign renters): a foreign Lessee additionally undertakes to:
3.2.12 The Lessee shall reimburse all traffic fines issued during the use of the Car.
3.2.13 Territorial restrictions on the use of the Car
The Lessee shall use the Car exclusively within the territory of Ukraine.
Use of the Car is prohibited:
3.3 GPS Equipment and Its Use
3.3.1 The Car is equipped with a GPS monitoring system used by the Lessor for the purpose of ensuring safety, monitoring the location of the Car, and protecting property.
3.3.2 By signing the Handover Document, the Lessee confirms that he/she has been informed of the existence of the GPS monitoring system in the Car and does not object to its use.
3.3.3 The Lessee is prohibited from:
3.3.4 Intentional disconnection or damage to the GPS equipment shall be deemed a material breach of this Agreement.
3.3.5 In the event of such violation, the Lessor has the right to:
4. TERMS OF BOOKING, RENTAL, PAYMENT, AND RETURN OF THE CAR
4.1 Driver Requirements
4.1.1 A person at least 21 years of age, holding a valid driving licence of the appropriate category and having at least 2 years of driving experience, may be permitted to drive the Car.
4.1.2 If the Lessee does not meet the specified requirements, the Lessor has the right to refuse to hand over the Car.
4.1.3 Only the drivers specified in the Handover Document may be permitted to drive the Car.
4.2 Booking of the Car
4.2.1 Booking of the Car shall be carried out by the Lessee or another person acting in the interests of the Lessee by contacting the Lessor by telephone, via messengers, or by other means of electronic communication.
4.2.2 To confirm the booking, the Lessee shall pay, no later than 2 (two) calendar days before the rental start date, an advance payment in the amount of the cost of 1 (one) rental day.
4.2.3 The advance payment shall be made:
4.2.4 The booking shall be deemed confirmed exclusively from the moment the funds are actually credited to the Lessor’s account.
4.2.5 The advance payment constitutes payment for the first rental day and shall be credited towards the total cost of the rental services.
4.2.6 In the event that the booking is cancelled at the Lessee’s initiative after the advance payment has been made, the paid funds shall not be refunded.
4.2.7 In the event of the Lessee’s failure to appear on the agreed date and time to receive the Car, the advance payment shall not be refunded.
4.3 Rental Payment and Deposit
4.3.1 Before receiving the Car, the Lessee shall make 100% prepayment for the agreed rental period.
4.3.2 Upon handover of the Car, the Lessee shall pay a deposit in the amount specified in the Handover Document.
4.3.3 The deposit may be paid in one of the following ways:
4.4 Extension of the Rental Period
4.4.1 Extension of the rental period is possible only with the prior approval of the Lessor and provided that the Car has not been booked by other clients.
4.4.2 The Lessee shall notify the Lessor of the intention to extend the rental period no later than 24 (twenty-four) hours before the expiry of the current rental period.
4.4.3 Notification of extension may be made by:
4.4.4 Extension of the rental period shall be deemed agreed exclusively after the Lessee receives confirmation from the Lessor in written or electronic form.
4.4.5 Absence of a reply from the Lessor shall not be deemed consent to extend the rental period.
4.4.6 In the event of extension of the rental period for up to 2 (two) days inclusive, the Lessor may, at its sole discretion, allow payment for such additional days on the day of return of the Car.
4.4.7 In the event of extension of the rental period for more than 2 (two) days, the Lessee shall make 100% prepayment for the additional rental period before the expiry of the previously agreed rental period.
4.4.8 In the event that the Lessee fails to comply with the payment conditions provided for in this clause, the Lessor has the right to refuse extension of the rental period and to demand the immediate return of the Car.
4.5 Mileage Limit
4.5.1 The daily mileage limit for the Car is 200 (two hundred) kilometres.
4.5.2 The total permitted mileage is determined as the daily mileage limit multiplied by the number of rental days.
4.5.3 Exceeding the total permitted mileage shall be deemed excess mileage.
4.5.4 The cost of one kilometre of excess mileage shall be determined in the Handover Document or the Invoice for Payment.
4.6 Return of the Car
4.6.1 The Lessee shall return the Car within the term and at the address specified in the Handover Document.
4.6.2 The fact of return of the Car is confirmed by the Electronic Recording of Vehicle Return in the RentSyst system, which includes inspection of the Car, checklist, and photo and/or video recording.
4.6.3 In the absence of damage, fuel shortage, contamination, excess mileage, or other remarks, a separate vehicle return report may not be drawn up.
4.6.4 In the event that damage, fuel shortage, contamination, excess mileage, loss of completeness, or other grounds for additional charges are detected, a Document on Damage and Additional Charges and/or an Invoice for Payment shall be issued.
4.6.5 Delay in returning the Car of up to 2 (two) hours shall be permitted without additional payment.
4.6.6 In the event of a delay exceeding 2 hours, the Lessee shall pay a full rental day.
4.6.7 In the event that the Lessee refuses to be present during the inspection of the Car upon return, refuses to sign the documents, or leaves the return location before completion of the inspection, the Lessor has the right to conduct the inspection unilaterally with photo and/or video recording, and the results of such inspection shall be binding upon the Parties unless the Lessee proves otherwise.
4.7 Condition of the Car upon Return
4.7.1 The Lessee shall return the Car in the same technical condition and configuration in which it was received, taking into account normal wear and tear.
4.7.2 The Car shall be returned in a clean condition (outside and inside).
4.7.3 If the Car is returned in a dirty condition, the Lessee shall reimburse the washing or dry-cleaning costs in accordance with Appendix No. 1 “List of Damage Costs and Additional Charges” and/or the Lessor’s actual expenses if the relevant item is absent from Appendix No. 1.
4.8 Fuel
4.8.1 The fuel level in the Car at the time of handover shall be recorded in the Handover Document, and at the time of return – in the process of Electronic Recording of Vehicle Return in the RentSyst system.
4.8.2 The Lessee shall return the Car with a fuel level not lower than at the time of handover.
4.8.3 If the Car is returned with a lower fuel level, the Lessee shall compensate the cost of the missing fuel in accordance with Appendix No. 1 “List of Damage Costs and Additional Charges” and/or at the Lessor’s rate effective at the time of return of the Car if the relevant item is absent from Appendix No. 1.
5. LIABILITY OF THE PARTIES
5.1 General Risks
5.1.1 From the moment of signing the Handover Document until completion of the Electronic Recording of Vehicle Return, the Lessee bears full responsibility for the safekeeping of the Car.
5.1.2 The Lessee is liable for damage caused to third parties during the use of the Car in accordance with the current legislation of Ukraine.
5.1.3 The Lessee shall independently bear the costs related to damage to his/her life and health, as well as to the life and health of passengers and their property, unless otherwise provided by the insurance agreement.
5.2 Liability for Damage to the Car
In the event of damage to the Car, the Lessee shall compensate the Lessor for the actual cost of repair and restoration.
The deposit shall be used for partial or full coverage of the losses incurred.
If the amount of losses exceeds the amount of the deposit, the Lessee shall compensate the difference.
5.3 Assessment of the Amount of Losses
The amount of losses shall be determined on the basis of the Document on Damage and Additional Charges, the Invoice for Payment, Appendix No. 1 “List of Damage Costs and Additional Charges”, invoices from service stations, authorised service centres, or other documents confirming the cost of repair, restoration, compensation, or other expenses.
If the Lessee disagrees with the determined amount of losses, he/she has the right, at his/her own expense, to apply to an independent expert for assessment.
5.3.1 The Lessee shall also reimburse the costs of towing the Car, its diagnostics, storage, delivery to the repair location, vehicle downtime, as well as other related expenses confirmed by relevant documents.
5.4 Return of the Deposit
The deposit shall be returned to the Lessee after the return of the Car, its inspection, and in the absence of debts or damage.
If the deposit was paid in cash, it shall be returned to the Lessee immediately after acceptance of the Car.
If the deposit was paid by bank transfer to the IBAN account, the return shall be initiated on the day of acceptance of the Car, while the actual crediting of funds may take up to 3 banking days.
If the deposit was paid through internet acquiring, the return of funds shall be initiated on the day of acceptance of the Car, and the crediting period may take up to 30 calendar days in accordance with the rules of the acquiring bank.
5.5 Liability for Traffic Violations
The Lessee bears full responsibility for all traffic violations committed during the use of the Car.
All fines received during the rental period shall be payable by the Lessee.
5.6 Road Traffic Accident and Other Events
5.6.1 In the event of a Road Traffic Accident (RTA), theft, or damage to the Car, the Lessee shall, within 1 (one) hour, notify the Lessor, call the police, and take all necessary measures for proper registration of the incident.
5.6.2 The Lessee shall provide the Lessor with the documents received and required for processing the insurance claim no later than 24 hours from the moment of their receipt.
5.6.3 In the event that the Lessee fails to fulfil the obligations stipulated in Clauses 5.6.1–5.6.2 of this Agreement, the Lessee shall bear full financial liability for all losses caused to the Lessor, including cases where this resulted in the impossibility of proper processing of the insurance claim or obtaining insurance compensation.
5.7 Violation of the Terms of the Agreement
The Lessee bears full financial liability for losses if they arose in the event of:
5.7.1 Material Breaches of the Agreement
Material breaches of this Agreement by the Lessee include, in particular:
5.8 Leaving the Keys in the Car
If the Lessee leaves the Car keys inside the passenger compartment or in another place making use of the Car impossible, the Lessee shall reimburse the Lessor for expenses related to restoring access to the Car.
If the Car is located within the city of Odesa, compensation shall include:
5.9 Failure to Return the Car
If, after the end of the rental period, the Lessee fails to return the Car and does not respond, the Lessor has the right to:
6. PROCESSING OF PERSONAL DATA
6.1 The Lessee confirms that any information allowing identification of his/her person (including passport data, driving licence data, contact details, photocopies of documents, and other information) constitutes personal data within the meaning of the legislation of Ukraine.
The Lessor shall ensure the safekeeping, confidentiality, and protection of the Lessee’s personal data in accordance with the requirements of the Law of Ukraine “On Personal Data Protection”.
6.2 By joining this Agreement through signing the Handover Document or performing other actions confirming conclusion of the Agreement, the Lessee grants the Lessor consent to:
6.3 The Lessor has the right to transfer the Lessee’s personal data to third parties in cases where such transfer is necessary for:
6.4 Personal data that may be processed by the Lessor may include:
6.5 The Lessee confirms that he/she is familiar with his/her rights as a personal data subject provided for by the legislation of Ukraine and grants consent to the processing of his/her personal data for the purpose of proper performance of this Agreement.
7. OTHER TERMS
7.1 Dispute Resolution
All disputes and disagreements arising between the Parties in connection with performance of this Agreement shall be resolved through negotiations.
7.2 If the Parties fail to reach agreement through negotiations, the dispute shall be referred to a court in accordance with the current legislation of Ukraine.
7.3 Force Majeure
The Parties shall be released from liability for non-performance or improper performance of the terms of this Agreement in the event of force majeure circumstances arising after conclusion of the Agreement which the Parties could neither foresee nor prevent.
Such circumstances include, in particular:
7.4 The Party for whom performance of obligations has become impossible due to force majeure circumstances shall notify the other Party of the occurrence of such circumstances within a reasonable time.
7.5 Priority of the Agreement Text
If this Agreement is translated into other languages, in the event of any discrepancies between the texts, the text of the Agreement in Ukrainian shall prevail.
7.6 Partial Invalidity of Provisions
If any provision of this Agreement is declared invalid or contrary to the legislation of Ukraine, this shall not affect the validity of the other provisions of the Agreement.
7.7 Term of the Agreement
This Agreement shall remain in force until the Parties fully perform their obligations.
7.8 Electronic Document Flow
The Parties agree that documents related to the performance of this Agreement, including:
7.9 Photo and Video Recording
7.9.1 Handover of the Car to the Lessee and its return to the Lessor may be accompanied by photo and/or video recording of the exterior appearance, interior, configuration, mileage, fuel level, and existing damage.
7.9.2 Photo and video materials, as well as data from the RentSyst system, may be used as proper evidence in the event of disputes between the Parties.
7.10 Electronic Communication
7.10.1 The Parties recognise the legal validity of messages sent by:
7.10.2 A message shall be deemed received from the moment of its actual delivery, appearance of delivery confirmation, read mark, or from the moment when such message became available for review by the addressee under normal circumstances.
7.11 Appendix No. 1
7.11.1 Appendix No. 1 “List of Damage Costs and Additional Charges”, posted on the Lessor’s Website at the relevant link, is an integral part of this Agreement.
7.11.2 The Lessee confirms that before conclusion of this Agreement he/she had the opportunity to familiarize himself/herself with Appendix No. 1 and agrees with its terms.
7.11.3 In the absence of a specific item in Appendix No. 1, the amount of compensation shall be determined based on the Lessor’s actual expenses confirmed by proper documents.
8. LESSOR’S DETAILS
Individual Entrepreneur Andrii Mykolaiovych Zilinskyi
Trade name: PPLCAR
Registration details: UKRAINE, 24715, VINNYTSIA REGION,
PISHCHANSKYI DISTRICT, STUDENA VILLAGE, MENDELEIEVA STREET, BUILDING 4
Tax ID: 3004721257
Bank: UA093220010000026004300019242
Joint-Stock Company “UNIVERSAL BANK”
Phone: +380735232333
E-mail: info.pplscar@gmail.com
Appendix No.1 "List of Damage Costs and Additional Charges"